Congratulations on your acceptance to MiddCORE 2018!
We are so excited for you to join us. We hope this page will help you prepare for your MiddCORE experience in Monterey this summer. Please check back often as we will continue to update this page with more specific information about this upcoming summer’s program.
THE 8 STEPS YOU NEED TO TAKE TO ENROLL IN MiddCORE:
1. Pay your $400 NON-REFUNDABLE DEPOSIT
• Due two weeks after you are accepted (or two weeks after you are awarded financial aid, if applicable)
• Mail a check to MiddCORE or Pay Electronically.
To pay by check:
Make your check payable to Middlebury College. Please put your ID number in the memo section.
MiddCORE Admissions c/o Middlebury College
118 South Main Street
Middlebury, VT 05753
To pay Electronically on Middlebury’s secure online site click here:
Select Account: Summer Study Deposit
Enter amount to be paid: $400
Select payment method
Enter information requested and hit continue
Verify your information and hit confirm to complete
2. Enrollment Data Form
• Early Decision I Enrollment Data Form (if you submitted your application on or before November 15, 2017).
• Early Decision II Enrollment Data Form (if you submit your application on or before February 15, 2018).
• You can mail this form to MiddCORE or fill it out and email it to MiddCOREadmissions@middlebury.edu
• Due one week after you are accepted
• This is an online form that you need to fill out
4. SCHOLARSHIP & FINANCIAL AID INFO FOR THOSE WHO QUALIFY
If you are a MIDDLEBURY STUDENT you must currently be on financial aid from Middlebury in order to receive financial aid for MiddCORE. Financial aid for the first application round will be awarded within two weeks of your acceptance. Check your student mail center box! Your deposit and enrollment form is due two weeks after you receive your financial aid information. Early decision discounts will be applied to final tuition bills and do not cover the deposit cost.
Middlebury students on financial aid will be eligible for financial aid for the summer program as funds permit. All financial aid is processed through Middlebury College’s financial aid office. Middlebury’s financial aid office will award your demonstrated need, as determined by your FAFSA documents, as funding permits. MiddCORE financial aid funds do run out, and so we can not guarantee that you will receive financial aid for MiddCORE even if you receive financial aid during the regular year. We encourage students who anticipate needing financial aid to apply as early as possible.
If you are an NON-MIDDLEBURY STUDENT, you are eligible for one of our scholarships if you are on financial aid from your home institution. In order to be eligible for a MiddCORE Scholarship, you must fill out the Summer Financial Aid application and send a brief summary of your efforts to fulfill the rest of the MiddCORE costs to MiddCOREAdmissions@middlebury.edu if you have not done so already.
5. INTERNATIONAL STUDENTS
• Please see the detailed info above and complete the necessary steps with Middlebury College’s International Student and Scholar Services Office.
• If you are interested in receiving financial aid and you are not a Middlebury student, please fill out this application.
6. Book your travel and email your itinerary to MIDDCOREADMISSIONS@MIDDLEBURY.EDU
• Once your travel is booked, email your travel itinerary to middCOREadmissions@middlebury.edu so that we can help you arrange transportation to campus.
• For more information on travel arrangements, visit Asilomar Conference Center‘s “Getting Here” page. We recommend that you fly into one of the major airports in the area – San Francisco or San Jose – and book a shuttle to Asilomar through Monterey Airbus.
7. HEALTH INSURANCE, PARTICIPATION, AND GENERAL RELEASE FORMS
•Please fill out the following online form:
Middlebury College Online General Release and Indemnity Agreement Form
8. GET EXCITED ABOUT PARTICIPATING IN MiddCORE THIS SUMMER!
• We are really excited to meet you and hope that you choose to spend a month of your summer with us—we think you’ll find it to be one of the best investments of your time that you’ll ever make.
• If you have any questions about MiddCORE please reach out to MiddCOREadmissions@middlebury.edu.
CLICK ON THE + SIGNS FOR MORE DETAILED INFORMATION ON THE TOPICS BELOW:
WHAT TO BRING
Leave valuable items at home. While theft is uncommon, it can occur. Students should arrange for packages to arrive after the start of the program.
Student addresses during the session will be:
First Name, Last Name
Middlebury Institute of International Studies at Monterey
460 Pierce Street, Monterey CA, 93940
Items Supplied in Each Room:
Twin bed, extra-long mattress (80 inches), linens, one set of towels, pillow, blanket, desk, desk chair, desk lamp with a bulb, dresser, closet space/wardrobe, wall light, and Internet connection. Please note that a telephone is not provided in students’ rooms.
When planning what to bring, please consult the list of recommended items below:
Laptop (computers also available in library)
• Personal toiletries:
Towels (one for the beach)
At least one nice outfit (for presentations, the idea fair, and other formal events)
Optional outdoor equipment: (gear for climbing, mountain biking, kayaking, Rain gear, Backpack etc.)
FINAL TUITION PAYMENT & BILLING INFORMATION
Final tuition bills will be sent out in May. Payment is due upon receipt of your final tuition bill. For any questions regarding financial aid and billing please contact the Middlebury College student financial services office at #802-443-5158.
• You may make your payment online using QuikPay (a link will be provided in the e-mail notification that is sent from the Middlebury College student financial services office). QuikPay will allow you to pay in U.S. funds using e-check, Discover, MasterCard, or American Express (QuikPay does not accept VISA). Please be aware that you will be charged a convenience fee of 2.75% of the amount charged, if paying by credit or debit card. This fee is imposed by QuikPay, not by Middlebury College, and there is no convenience fee for payment using e-check.
TO PAY USING QUICKPAY:
Enter your student ID, which is located on both your acceptance letter and your bill, and the first 3 letters of your last name
1. Select Pay Middlebury tuition
2. Select term MiddCORE Tuition
3. Enter amount to be paid based on your attached bill
4. Select payment method
5. Click continue
6. Enter information requested. Hit continue
7. Verify your information and hit confirm to complete
Once the transaction is processed you will receive two confirmation e-mails, one for the payment made and one for the 2.75% service fee paid, if paying via credit card. If the payment is made by e-check there is no service fee and you will only receive one email confirmation.
TO PAY BY CHECK:
If you prefer to pay by paper check, please make the check payable to Middlebury College and mail to:
84 South Service Rd.
Middlebury, VT 05753
***Please be sure to include the student ID on the check.
Your balance must be paid in full prior to arrival on campus. You will not be given your room key until payment has been received.
RECEIVING ACADEMIC CREDIT
MiddCORE is a pass/fail course that offers 1 Middlebury College credit (the equivalent of 3-semester-hour credits). Upon successful completion of MiddCORE, you will receive this credit on your Middlebury College transcript.
Middlebury students please take note of the Middlebury College handbook policy regulations around pass/fail and summer study courses.
Non-Middlebury students will need their home institutions to request their Middlebury College transcript in order to assess what amount of credit MiddCORE is eligible at your home institution. We encourage students to work with their registrar’s office before taking MiddCORE so that the course is approved as a transferable credit.
For questions about academic credit please contact the Middlebury College Registrar’s office at #802-443-5770.
TRAVEL INFORMATION TO MONTEREY
Please make sure to arrive at Asilomar Conference Center on June 30th. You should plan your departure for Saturday, July 28th before 5:00 pm. If you arrive earlier than the 30th or leave later than the 28th you will need to make arrangements for your stay.
If your itinerary changes, please email MiddCOREadmissions@middlebury.edu with the updated information.
NEXT STEPS FOR INTERNATIONAL STUDENTS
• International Student and Scholar Services (ISSS) offers visa-related services and provides advice and support to Middlebury College’s international student, faculty, and staff population. International students (i.e. non-U.S. citizens/lawful permanent residents) participating in MiddCORE must have a nonimmigrant U.S. visa status that allows them to pursue full-time study during the MiddCORE program dates. Tourist status (i.e. B-1/B-2/Visa Waiver Program-ESTA) does not allow enrollment in a full-time course load such as MiddCORE.
• If students are in the U.S. attending another U.S. college or university with a visa status that allows them to study full-time, please contact International Student & Scholar Services (ISSS) with current visa documentation (a scanned copy of visa, passport ID pages, I-94 card, and I-20, DS2019 or other document used to obtain visa status). ISSS will review the documents to confirm a student’s eligibility to attend MiddCORE with his/her current visa status. Please email ISSS at firstname.lastname@example.org with the necessary information, and respond to ISSS requests in a timely way. Students may also visit the ISSS website for more information.
• Important Tax Information for International Students:
All students who are not U.S. citizens or U.S. lawful permanent residents (i.e. green card holders) will receive a request for information from Middlebury’s Tax Office via email before the program begins. Students must submit the requested information in a timely manner. Please note that students may have a tax obligation on the scholarship or financial aid amount that exceeds tuition. If so, students will be obligated to pay the tax liability that will appear on the Middlebury bill.
• Foreign Nationals:
Based on visa history and passport information provided by foreign nationals prior to arriving at MiddCORE, the foreign national’s tax status is determined. Resident Aliens for tax purposes are treated for tax purposes like U.S. citizens (see above). For non-resident aliens for tax purposes funds received from the College for financial aid to cover room and board and other non-tuition expenses are reported by Middlebury College on IRS Form 1042-S, Foreign Person’s U.S. Source Income Subject to Withholding. These funds are taxable at 14% or 30% unless treaty benefits apply. Taxes are posted to the students account and are due to the College by the program start date. The tax withholding is also reported on Form 1042-S which is mailed the following February. For more information on which countries have tax treaties and similar questions go to Middlebury’s tax office website.
As part of Middlebury’s ongoing commitment to maintain a safe, healthy, and inclusive community, we are asking that you take the time to carefully review your MiddCORE Student Handbook, including the policies highlighted below.
- Nondiscrimination Statement
- Policy Against Sexual Misconduct, Domestic and Dating Violence and Misconduct, and Stalking
- Anti-Harassment/Discrimination Policy
- Threat Assessment and Response Policy
- Hazing policy
- Alcohol and Other Drugs Policy
These policies contain important information regarding your rights and obligations, as well as campus, local, state, and federal contact information and resources.
We also encourage you to explore the following informational Web sites and resources:
Emergencies: Dial 911. Students can also dial 9-911 from a campus phone. Individuals should be prepared to let the dispatcher know that they are calling from Monterey, CA. They should provide the dispatcher with their name, a description of the type of emergency and the location of the emergency.
Campus Security: 831.647.4153 (available 24/7)
Other Middlebury Resources
• Threat Assessment (http://www.middlebury.edu/offices/health/publicsafety/threat): Information regarding Middlebury’s Threat Assessment and Response Policy, Threat Assessment and Management Team (“TAM team”), identifying concerning behavior, reporting, and related resources.
• Drugs and Alcohol: Policies, Laws, and Resources (http://www.middlebury.edu/about/handbook/misc/drug_and_alcohol): Information and resources related to alcohol and drug abuse.
To pursue an internal complaint, or to learn more about the above policies, please contact the individuals and offices below:
• Threat Assessment and Response: Campus Security ( 831.647.4153)
• Emergencies of any kind: (dial 911 or call Campus Security at 831.647.4153)
We encourage all members of the MiddCORE Community to report crimes (including, but not limited to, sexual assault, domestic violence, dating violence or stalking) to the police.
• Please also be aware that as part of our commitment to building and maintaining a diverse and inclusive campus community, that Middlebury College’s Dean of the College coordinates Middlebury’s efforts to comply with all anti-discrimination laws, including Title IX of the Education Amendments of 1972 as amended (“Title IX”), which prohibits discrimination in educational programs on the basis of sex. Prohibited sex discrimination includes sexual harassment and sexual misconduct (including sexual assault) as defined by Middlebury’s policies. Middlebury’s Title IX Coordinator, is responsible for overseeing all Title IX complaints. The Human Relations Officer, Susan Ritter, is the Title IX coordinator’s designee for the purposes of overseeing investigations and adjudicating complaints of sex discrimination (including sexual harassment and sexual misconduct) under Middlebury’s Anti-Harassment/Discrimination policy.
HEALTH INSURANCE & GENERAL RELEASE
In order to be certain that students will be assisted in meeting the unexpected and sometimes heavy expensive of an illness or accident, Middlebury College requires students to have personal health insurance. Students who do not already have health insurance that will provide coverage during MiddCORE must obtain coverage prior to arrival. International students, in particular, should ascertain that their health insurance is valid in the U.S.
Please fill out the following online Health Form before arriving in Monterey:
Middlebury College Online General Release and Indemnity Agreement Form